Location: London (Based at Braitrim House, NW10 6NB)
Job Type: Full-time (On-site)
Join Our Team
We are looking for a friendly, organised, and professional Receptionist to support the day-to-day administration of our Tunnels & Shafts sites on the HS2 project. Working closely with the Office Manager, you will play a key role in ensuring the smooth operation of the site office while providing excellent front-of-house service.
This is a full-time, office-based role, with occasional travel to other project sites when required.
Key Responsibilities
- Welcome and assist visitors, customers, suppliers, and colleagues as the first point of contact.
- Provide administrative support for the Tunnels & Shafts sites.
- Manage incoming and outgoing post, deliveries, and visitor records.
- Maintain email distribution lists and office documentation.
- Organise meetings, book meeting rooms, and update site access lists.
- Manage stationery supplies and office equipment.
- Assist with preparing reports, presentations, and other administrative documents.
- Coordinate parking permits and maintain permit records.
- Support procurement activities, including raising requisitions and processing deliveries.
- Liaise with site services, security, and project teams to ensure efficient operations.
- Carry out routine Health & Safety inspections, maintain records, and report maintenance issues.
- Attend Site Administration meetings and support additional administrative duties as required.
- Ensure compliance with company policies, procedures, and Health & Safety standards.
About You
The ideal candidate will have:
- Previous experience in a receptionist, front desk, or administrative role.
- Strong Microsoft Office skills and general IT knowledge.
- Excellent communication and customer service skills.
- A professional, friendly, and approachable manner.
- Strong organisational skills with the ability to manage multiple tasks.
- The ability to work independently while supporting a busy project team.
- Willingness to learn new systems and software, with full training provided.
Why Join Us?
Working on the HS2 London Tunnels Project, you’ll become part of a collaborative team delivering one of the UK’s largest infrastructure projects.
We offer:
- Full-time, permanent opportunity
- Professional training and development
- Career progression opportunities
- Inclusive and supportive working environment
- Opportunities to join employee networks and community initiatives
- Commitment to equality, diversity, and inclusion
- A strong focus on employee wellbeing and workplace safety
If you’re an organised, customer-focused professional looking to build your career in a dynamic project environment, we’d love to hear from you. Apply today and become part of our team.
